How to Share Files Between Apple Devices: The Easy Way to Stay Connected

If you’re part of the Apple ecosystem, sharing photos, videos, documents, or even passwords between your iPhone, iPad, and Mac is incredibly simple — once you know how. Apple’s built-in tools make it effortless to transfer files securely and wirelessly. Whether you’ve just switched to a refurbished iPhone or you’re a long-time Apple user, here’s your step-by-step guide on how to share files between Apple devices like a pro.

Use AirDrop — The Fastest Way to Share

AirDrop is Apple’s signature tool for instant file sharing between nearby devices.

How to use it:

1. Turn on Wi-Fi and Bluetooth on both devices.
2. Make sure both devices are within about 30 feet (9 meters).
3. On the sending device, open the file (photo, video, or document).
4. Tap the Share icon → choose AirDrop → select the device you want to send to.

Pro tip:
If you can’t see the other device, check that AirDrop visibility is set to Everyone (Settings → General → AirDrop → Everyone for 10 Minutes).

Why it’s great: It’s fast, secure, and doesn’t require internet access. Perfect for transferring large videos or multiple photos in seconds.

Share Files Through iCloud Drive

When you want to access files anytime, anywhere — even from a non-Apple device — iCloud Drive is the way to go.

Here’s how:

1. Make sure you’re signed in with the same Apple ID on all devices.
2. Go to Settings → [Your Name] → iCloud → iCloud Drive and turn it on.
3. Save your files to iCloud Drive (on iPhone: Files app → Browse → iCloud Drive).
4. You can open those files instantly on any other Apple device.

Bonus: You can also share a link to the file with others. Just tap Share → Add People in the Files app.

Use Messages or Mail for Smaller Files

If you only need to send a few pictures, documents, or notes, Messages or Mail can do the job perfectly.

• Messages (iMessage) keeps your files encrypted and synced across all Apple devices.
• Mail Drop (within the Mail app) lets you send large attachments — up to 5GB — via iCloud.

Share Passwords and Wi-Fi Automatically

Apple takes sharing beyond files. With iCloud Keychain, you can share saved passwords across devices automatically — all encrypted and secure.

And if a friend or family member needs Wi-Fi? Simply bring their iPhone close to yours, and you’ll see a Share Wi-Fi Password prompt appear on your screen.

Quick Note: Use AirPlay and Handoff for a Seamless Experience

• AirPlay lets you stream videos, music, and photos to your Apple TV or another compatible device.
• Handoff allows you to start an email, note, or Safari page on your iPhone and instantly continue it on your Mac or iPad.

Why It Matters — Especially for Refurbished iPhone Users

If you’ve recently bought a refurbished iPhone, all these features work exactly the same as on a brand-new device. Apple ensures that every iPhone — new or refurbished — provides a smooth, connected experience across the ecosystem.

So, whether you’re sending photos to your MacBook or sharing documents with your iPad, Apple’s ecosystem makes it effortless — and a refurbished device keeps it affordable.

Final Thoughts

File sharing between Apple devices doesn’t have to be complicated. With AirDrop, iCloud Drive, and iMessage, you can transfer anything in seconds — safely and wirelessly.

If you’re looking to upgrade or add another device to your Apple lineup, check out our refurbished iPhones — fully tested, unlocked, and ready to sync with your Apple ID. Our shop here

CostPlusPhones team